THE EA CLUB
ABOUT
Fractional Executive Assistants for Small to Medium Sized Businesses
The EA club provide fractional remote Executive Assistants to start-ups and small to medium sized businesses that don’t need a full time person in-house.
We are experienced and passionate about what we do. We ensure your schedule, day-to-day operations, systems and projects are aligned to your business objectives, enabling you to achieve your strategic business goals - for a fraction of the cost of a full-time in-house EA.
We get to know you and your business in depth so we can offer our support, knowledge and expertise, and our technological proficiency, to push your business goals and objectives forward. Often, just 2–4 hours per day is enough for a fractional EA to radically shift an executive’s working life.
The EA Club operates on three bases: Project / Retained / Ad-Hoc.
Typical tasks include:
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Complex diary management
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International travel
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Client Communication
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Project Management
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Business Presentations
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Research
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Reporting - expenses and invoices
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Databases
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Event Management
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Recruitment & HR support
The EA Club was founded in 2018 by Sophie Obergan. Sophie has over 12 years experience in the industry working with world renown brands such as The Gap Partnership, Hilton, Selfridges, and Harrods - managing their Concession Recruitment & HR function. She has worked as a Fractional Executive Assistant for the last 8 years, providing support to many high profile CEOs, Entrepreneurs and Company Founders based all over the world.
OUR SERVICES
Diary Management
Managing multiple calendars, scheduling meetings across different time zones, prioritising appointments
and resolving scheduling conflicts, via Outlook or Gmail
International Travel
Arranging detailed travel itineraries, including flights, accommodations, visas, ground transportation and meeting agendas
Client Communication
Serving as the point of contact between you and your clients, drafting emails, scheduling meetings and handling complaints
Project Management
Planning, organising, and overseeing projects to ensure they are completed on time and within budget, using tools like Trello, Asana, Monday or Microsoft Project
Business Presentations
Creating professional presentations for meetings, pitches, or events, using PowerPoint, Google Slides, or Canva, incorporating your business’ branding guidelines
Research
Conducting in-depth research on topics, competitors, market trends, or business strategies - analysing data, summarising findings, and presenting actionable insights to decision-makers
Reporting
Preparing detailed expense reports, reconciling receipts, tracking budgets and managing invoices, using systems such as Xero, Quickbooks, Concur and WebExpenses
Databases
Maintaining, updating, and managing data in CRM systems, spreadsheets, or custom databases - including Salesforce, HubSpot, Pipedrive, ClickUp and Microsoft Access
Event Management
Planning and executing corporate events such as conferences, team-building activities, away days, and team socials
Recruitment & HR Support
Supporting the recruitment process by drafting job descriptions, screening resumes, conducting interviews, and onboarding new hires. HR tasks may include maintaining employee records, assisting with training, and handling employee queries about policies and benefits.
